Every Vehicle Tracked.
Every Compliance Met.
Fleet managers carry the weight of vehicle availability, maintenance schedules, driver compliance, and regulatory documentation — all while fielding calls from operations when a vehicle breaks down or a licence expires. Fleetbase gives you a complete fleet management platform: real-time tracking, predictive maintenance, compliance documentation, and driver performance — everything you need to run a safe, legal, and available fleet.
The old way
The fleet management problems that wake you up at night
Fleet management built for the job, not just the job title
Maintenance, compliance, tracking, and driver management — unified and automated.
Real-Time Vehicle Tracking
Know where every vehicle is at any moment — including speed, idle status, and route adherence. Set geofence alerts for depot boundaries, customer sites, and restricted zones. View trip history and replay any journey for performance review or incident investigation.
- Live map with real-time position and status for every vehicle
- Speed, idle time, and harsh braking event monitoring
- Trip history replay for any vehicle and date range
Preventive Maintenance Scheduling
Track mileage, engine hours, and calendar intervals for every vehicle and automatically schedule maintenance before issues become failures. Driver fault reports feed directly into the maintenance queue — so nothing gets missed between formal service intervals.
- Mileage and date-triggered maintenance scheduling per vehicle
- Driver defect reporting via Navigator app with photo and description
- Service history log with cost tracking and next-due calculations
Compliance Documentation Management
Store and manage all vehicle and driver compliance documentation centrally — MOT records, insurance certificates, driver licences, tachograph calibrations, and inspection forms. Automated reminders ensure nothing expires without advance notice.
- Document storage with expiry tracking per vehicle and driver
- Configurable renewal reminders at 90, 30, and 7 days before expiry
- Audit-ready document export for regulatory inspections
Driver Performance & Safety Monitoring
Track the driving behaviours that create safety risks and cost your fleet money: speeding, harsh braking, rapid acceleration, and excessive idling. Build driver scorecards, identify coaching opportunities, and demonstrate your safety management process to insurers.
- Driver safety scorecards with configurable incident thresholds
- Speeding and harsh event alerts to fleet manager in real-time
- Performance trend reports for driver review meetings
Driver Vehicle Inspection Checklists
Replace paper walk-around checks with digital inspection workflows in the Navigator app. Drivers complete pre-trip and post-trip checks on their phone — with photos of any defects — and reports feed instantly to the fleet management console.
- Configurable inspection checklists per vehicle type
- Photo evidence capture for defects and damage
- Defect status tracking from report to resolution
Fleet Utilization & Cost Analytics
Understand how your fleet assets are being used — and what they're costing you to run. Track utilization rate, cost-per-kilometre, and fuel efficiency per vehicle. Identify underutilized assets that could be redeployed or disposed of to reduce your operating cost.
- Vehicle utilization rate by depot, vehicle type, and period
- Fuel cost and cost-per-kilometre analysis per vehicle
- Total cost of ownership modelling for fleet renewal planning
More built-in, out of the box
Every feature your team needs, without the integrations tax.
“Before Fleetbase, I had a spreadsheet for maintenance dates, a folder for compliance docs, and a whiteboard for vehicle availability. Now I have one platform that does all of it. I haven't had an unplanned breakdown in four months.”
Common questions
Everything you need to know before getting started.
Does Fleetbase integrate with existing GPS trackers on our vehicles?
Yes. Fleetbase integrates with GPS tracking hardware via API to ingest vehicle telemetry data — including position, speed, and ignition status — into the live map and analytics.
How does driver defect reporting work?
Drivers complete digital inspection checklists in the Navigator app before and after shifts. Any defect is reported with photos and a description — feeding directly into the maintenance queue in the fleet console.
Can we track tyre condition and component-level maintenance?
Yes. Vehicle maintenance records support component-level tracking — tyres, brakes, filters, and any custom component — each with their own mileage or date-based replacement intervals.
How are compliance document expiry reminders managed?
Every compliance document stored in Fleetbase has an expiry date. Automated reminders are sent to the fleet manager and optionally the driver at configurable intervals before expiry.
Can I manage drivers from different depots in one account?
Yes. Multi-depot fleet structures are fully supported — with separate driver pools, vehicle groups, and compliance reporting per location, and consolidated management at account level.
A fleet that\'s always available, always compliant, always tracked
Stop managing your fleet from spreadsheets and paper forms. Start your free trial and get every vehicle, driver, and compliance deadline visible from one dashboard.
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