Vehicles
Register and manage your vehicle fleet — details, assignments, capacity, tracking, and maintenance history.
Vehicles
Vehicles are powered fleet assets assigned to carry out orders. Each vehicle record stores physical details, capacity specifications, real-time location, and links to the driver, maintenance schedules, connected devices, directly attached equipment, and currently connected Trailers.
Vehicle Attributes
| Field | Description |
|---|---|
| Name | Display name for the vehicle (e.g. Van 01) |
| Internal ID | Your external reference ID for the vehicle |
| Description | Free-text description |
| Make / Model / Model Type / Year | Manufacturer information |
| Color | Vehicle color |
| Trim / Transmission | Trim level and transmission type |
| Body Type / Body Sub-type / Class / Type | Vehicle classification (e.g. Sedan / 4-Door / Passenger / car) |
| Plate Number | License plate |
| VIN | Vehicle Identification Number |
| VIN Data | Decoded VIN information (from the VIN lookup service) |
| Call Sign | Radio or dispatch call sign |
| Serial Number | Manufacturer serial number, when applicable |
| Usage Type | Commercial, personal, etc. |
| Ownership Type | Owned, leased, financed |
| Fuel Type | Petrol, diesel, electric, hybrid, etc. |
| Fuel Volume Unit | Unit used in fuel reports (litres, gallons) |
| Odometer / Odometer Unit / Odometer at Purchase | Current and starting mileage with unit |
| Measurement System | Metric or imperial — drives unit interpretation across the record |
| Payload Capacity | Maximum payload weight (payload_capacity). Unit follows the entity weight units you populate. |
| Payload Capacity Volume | Maximum payload volume (payload_capacity_volume). Unit follows the entity dimensions you set. |
| Financing Status / Loan Number of Payments / Loan First Payment | Financing details for leased or financed vehicles |
| Status | active, inactive, maintenance, offline |
| Online | Whether the vehicle is currently reporting location |
| Location / Speed / Heading / Altitude | Real-time GPS position and motion data |
| Avatar URL / Photo | Vehicle photo or icon |
| Vendor | Carrier or vendor this vehicle belongs to (optional) |
| Category / Warranty | Linked category and warranty records |
Vehicle Statuses
| Status | Meaning |
|---|---|
active | Available for assignment |
inactive | Not currently in service |
maintenance | Undergoing maintenance — excluded from Orchestrator |
offline | Not reporting location — may be out of service area |
Creating a Vehicle
Navigate to Fleet-Ops → Resources → Vehicles.
Click + New Vehicle.
Enter the vehicle details: name, make, model, year, plate number, and VIN.
Set payload_capacity (weight) and payload_capacity_volume if you want the Orchestrator to enforce load limits. Use units consistent with how you populate entity weights and dimensions.
Assign the vehicle to a Driver if there is a default driver for this vehicle.
Upload a photo or select an avatar icon.
Click Save.
Vehicle Detail Panel
Click any vehicle row to open the detail panel, which includes:
- Overview — all vehicle attributes and current assignment
- Map — current real-time position
- Positions — historical GPS track with position replay
- Devices — connected GPS trackers, OBD-II scanners, cameras, sensors
- Trailers — active towed-asset connections, with attach and detach controls
- Equipment — auxiliary gear attached directly to the Vehicle
- Schedules — maintenance schedules linked to this vehicle
- Work Orders — open and completed work orders
- Maintenance — full maintenance history
- Inspections — every inspection filed against the vehicle, with its result and failed checks (see Inspections)
Fleet Assignment
Vehicles can belong to one or more Fleets. Fleet membership determines which vehicles the Orchestrator considers when allocating orders for a specific fleet's work pool.
To add a vehicle to a fleet:
- Open the Fleet record → Vehicles tab → click Add Vehicle
- Or open the Vehicle record → Fleets tab → click Add to Fleet
Related Pages
- Capacity & Payload — configure weight and volume limits
- Tracking — real-time position and position history
- Trailers — first-class towed assets and connection history
- Maintenance — schedules and work orders
- Inspections — vehicle inspections and follow-up of failed checks
- Connectivity — telematics devices and sensors